Doodle serves 25M+ monthly visitors today as one of the world’s most popular scheduling tools. We’re known for our simple polls and calendar links to make finding a time easy. Our mission: Evolve Doodle into the AI-first scheduling core that does the work for users and teams globally.

Your mission: Be the right hand of our Head of Accounting – keep our general ledger, our close and our payroll rock-solid while the company grows fast and thinks big. You’ll be part of our Finance team based in Berlin.

We’d love to meet you if you know the general ledger inside out and close the books with confidence – and you’re just as happy to roll up your sleeves in day-to-day operations. You understand payroll end-to-end: not just the postings, but what’s taxable and why. You enjoy turning complex rules into clean, compliant and efficient processes.

This role is key to our mission of scaling sustainably and giving every team clarity and confidence in their financial decisions. If you’re motivated by impact, eager to improve how things are done, and excited to grow with us – we’d love to hear from you.

What You’ll Do

General ledger & closing

• Own the demanding part of the bookkeeping for the Doodle Group (currently 3 companies): accruals, revenue recognition, bank postings, intercompany transactions and reconciliations

• Be a key player in our monthly fast close (workday 3) and prepare the P&L and balance sheet, including all account reconciliations

• Support the year-end closing under local GAAP, the monthly reporting to our main shareholder for consolidation, and our external audits

• Prepare monthly and quarterly VAT and sales tax returns and work closely with our local tax advisors

Payroll & payroll tax compliance

• Be Accounting’s payroll expert: review, post and reconcile the payroll prepared by our external payroll providers (local tax advisors)

• Assess the wage tax and social security treatment of benefits, team events, non-cash compensation and other employee-related costs – and be the go-to partner for HR on these questions

• Help shape the move of payroll ownership into Accounting: set up compliant processes, controls and documentation so that payroll is always settled tax-compliantly

Accounts receivable & daily operations

• Monitor the import of Chargebee invoices into NetSuite, resolve sync errors and make sure revenue and receivables are complete and correct

• Take on accounts receivable tasks such as cash application and open-item management

• Pitch in on day-to-day tasks, e.g. accounts payable and bank postings, whenever the team needs it

Treasury

• Support treasury: cash management, liquidity planning and FX

• Check payment runs for all our legal entities and set up the related intercompany transactions

Processes & projects

• Make our accounting processes more efficient, using automation and AI

• Support the implementation of new tools and processes together with the team

• Report directly to the Head of Accounting, act as her right hand and support her on ad-hoc projects

What You’ll Bring

• A degree in business with a focus on finance, or an apprenticeship in accounting with further training (e.g. Bilanzbuchhalter)

• At least 5 years of experience as a general ledger accountant, ideally in an international company with multiple entities and foreign currencies

• Proven closing experience: confident with monthly and year-end closings, balance sheets and reconciliations; solid HGB knowledge, IFRS is a plus

• Strong payroll know-how: payroll accounting, wage tax and social security, and a clear view of what is taxable (benefits in kind, team events, allowances). Experience working with external payroll providers; Swiss payroll knowledge is a plus

• Experience in treasury, e.g. cash management, liquidity planning and FX

• Solid tax compliance background in VAT; experience with intercompany, consolidation and transfer pricing

• Hands-on experience with Oracle NetSuite (strongly preferred) and excellent Excel skills; experience with Chargebee or other billing-system integrations is a plus

• A hands-on mentality: you take on complex topics and daily operations alike

• Extreme attention to detail and a strong sense of accuracy, while meeting deadlines

• Fluent English and good German

• Ability to work in a small matrix organisation and an international company; a team player who values a strong feedback culture

• Experience in optimizing processes, using AI

• Ambition to grow into a role with team lead responsibility